06 May 2009

Easily Get Text Out of a PowerPoint Presentation

A buddy of mine (Greg) figured this out, so kuddos to Greg for this post.

(I'm not sure of this process in older versions of PowerPoint, but I believe "Outline" appears on the View menu of 2003)

In PowerPoint 2007:

1. Open the presentation from which you're interested in copying the text
2. Click the round button with the Office logo at the top left of the window (aka the Office Button)
3. Click "Powerpoint Options" at the bottom of the Office Button menu
3a. The Powerpoint Options window will appear
4. Click "Customize"
4a. The Customize the Quick Access toolbar window will appear
5. In the "Choose Commands from" drop-down menu, choose "Commands Not in the Ribbon"
6. Click "Outline View" in the list that appears below the drop-down menu

You should see a square white icon appear in the quick access area of the PowerPoint ribbon (at the top right of the screen, to the right of The Office Button)

Click that button and the slide text will appear as a text outline. Copy & paste and you are off to the races.

To get back to the normal slide view, click the View menu in the ribbon, then "Normal".

Cheers!